JOB TITLE:
Certification Specialist II

JOB #:
2782

DIVISION:
Certification and Licensing

HIRING SALARY:
$45,511.00 ($21.88 hourly)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:
The Certification & Licensing Division is responsible for protecting the public by assuring only qualified applicants become certified to engage in certain regulated professions. The Division is seeking a qualified individual to serve as a Certification Specialist in the Attorney Admissions Unit. In this role, the successful candidate will assume responsibility for certifying and investigating applicants seeking admission on motion, admission by transfer of bar exam score, law professor certification, foreign legal consultant status, military spouse certification, and practice pending admission. The primary focus will be to assess applicants’ qualifications and adherence to the admission standards set forth by the Rules of the Supreme Court of Arizona.

Essential functions of the position include:

• Providing clear and comprehensive interpretation of admission standards, procedural processes, mandatory rules and procedures, and application status to applicants through verbal and written communication.
• Initiating, preparing, and issuing written requests, notices of deficiency, and notices of certification.
• Initiating inquires and communication with jurisdictions to verify attorney standing or examination status in accordance with Arizona rule requirements.
• Creating and maintaining a comprehensive database of eligible and certified applicants, those pending certification, and those with deficiencies and missed deadlines, providing regular updates to the Manager.
• Processing of Petitions for Review, Responses, and facilitating communications with the Clerk’s Office.

In addition to the core responsibilities, this position involves:

• Assist with the maintenance of the Unit's website.
• Archiving of closed application records.
• Collaborating with other Unit members to prepare material and oversee the proctoring of bar examinations (February and July), including on-site coordination, registration, proctor instruction, procedure oversite, security, and assist with pre and post examination procedure.

After an initial period of at least three months in person, this position may offer the ability to work remotely up to two days per week, based upon the department's business needs and continual meeting of expected performance measures.

MINIMUM REQUIREMENTS:
This position requires a bachelor’s degree or equivalent work experience, and at least two years related experience. Excellent oral and written communication skills, with demonstrated expertise in communicating diplomatically and effectively with diverse and often conflicting applicants, other parties, committee members, judicial officers, staff and the public. Strong research, tracking and critical analysis skills, experience and ability to handle multiple confidential and complex records. This position also requires the ability to make subjective and objective decisions, utilizing judgment and diplomacy in complex and sensitive issues, and the ability to produce precise and accurate work product in a high volume, high stress environment.

The preferred candidate will have experience and knowledge of professional licensing and document examination procedures. Case management skills and experience, some supervisory experience, and documented examination or investigation credentials or experience.

Travel level: up to 5%

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non- Exempt level position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer