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Executive Secretary - Part Time (Job 2435)

Department: Water Master
Location Arizona Supreme Court

JOB TITLE:
Executive Secretary Part Time, 20 Hour Per Week

JOB #:
2435

OFFICE:
Water Master

HIRING SALARY:
$16.81 per hour

FIRST REVIEW DATE:
April 30, 2021

CLOSING DATE:
All positions are open until filled.

POSITION SUMMARY:
Arizona, like other western states, is concerned about prioritizing water rights and the management of our water resources.  Appointed by the Arizona Supreme Court as a Judicial Officer, the Special Water Master is responsible for hearing and ruling on water right cases and developing rules to assist litigants in the legal proceedings that will recognize, quantify, and prioritize federal and Indian water rights in Arizona that in some cases extend back into the 1800''s.  The Special Water Master seeks a part-time Executive Secretary to manage cases, assist in the preparation of the annual budget, and provide administrative and clerical support. This position may work 20 hours per week.

This position is responsible for preparing periodic and annual expenditure reports; monitoring expenses throughout the year, processing invoices and payment requests; preparing travel claims; reading and logging pleadings into a database; monitoring progress of the cases; independently responding to questions from the public, litigants, and attorneys in writing or on the phone; and additional administrative and clerical duties in conjunction with running the office.

MINIMUM REQUIREMENTS:
This position requires a High school diploma or GED equivalent and three years of increasingly responsible secretarial experience in a full-function office, excellent verbal and written communication skills; knowledge of and experience using Microsoft word and excel, as well as strong attention to detail. This position also requires, the ability to complete detailed work in a timely manner, maintain the confidentiality of sensitive information, the ability to work with other government officials, judges, attorneys, and members of the public with tact, professionalism, and diplomacy, and to effectively and independently handle multiple tasks, projects, and administrative assignments at the same time.

Travel level: negligible

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis.  Some positions may take 4-6 weeks to fill.  Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview.  Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview.  The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews.  This is a Regular, Part-time, Non-Exempt position.  

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

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