JOB TITLE:
Administrative Assistant II

JOB #:
2794

DIVISION:
Certification & Licensing

HIRING SALARY:
$38,471.00 annualized ($18.50/hourly)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:

The Certification & Licensing Division is responsible for protecting the public by assuring only qualified applicants become certified to engage in certain regulated professions and further assuring that, once certified, the professionals comply with regulatory standards. This Division seeks a motivated, detail-oriented person to fill the role of Administrative Assistant who will provide advanced administrative, clerical, and technical support for the Certification and Licensing Division Certification, Boards, and Support Unit.

This position will perform duties such as scheduling and calendaring in-person and virtual board/committee meetings, redacting and scanning documents for board/committee review and preparing materials for meetings. This position will also maintain databases, and compile statistical information, produce data reports, maintain, conduct period review of program forums, answer phone calls from the public, and set up, proctor and coordinate program examinations to include exam reviews. In addition, this position will also assist with records retention, and maintain the Certification and Licensing websites.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:

The successful candidate will hold a High School diploma or GED and three years related experience. This position requires the ability to operate general office, experience in Microsoft Outlook, Word, Excel, Teams, and Zoom. Initiative, good judgment and the ability to prioritize, organize, and perform multiple tasks under minimal supervision. Excellent oral and written communication skills. Demonstrated ability to draft, edit and correct rough copy documents for general formatting, spelling, grammar, and punctuation. Typing with accuracy, and formatting and merging of documents. This position also requires the ability to work and communicate effectively with board/committee members, parties to proceedings, members of other government agencies, the court community, and the public. Excellent customer service skills in a challenging and diverse environment, the ability to handle and prioritize multiple tasks and inquiries effectively, as well as understand and preserve the confidentiality of program files, records and documents, and excellent teamwork and problem-solving skills.

Travel level: negligible.

The preferred candidate will have a bachelor’s degree, knowledge of the Arizona court system and/or experience in the legal, judicial or certification/licensing fields.

SELECTION PROCESS:

Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (WORD, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-Exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer