JOB TITLE:
Administrative Assistant III

JOB #:
2803

DIVISION:
Dependent Children’s Services

HIRING SALARY:
$40,789.00 annualized ($19.61 hourly)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:
Under the supervision of the CASA (Court Appointed Special Advocate) Program Manager, this position serves as a team member of the Dependent Children’s Services support pool and is responsible for the administrative work associated with the CASA, Court Improvement, Foster Care Review Board, and Parent Assistant Hotlines.

This position will perform administrative tasks to support the work of the CASA Program Manager, and is responsible for tracking all program projects and initiatives including organizing meetings, creating and editing forms, mailings, meeting room set-up, scheduling of equipment, prepare purchase requisitions and review disbursements for compliance with purchase requisitions, contracts, funding agreements, or tracking inter and intra department monthly, quarterly and annual informational, statistical and financial reports and obligations. It is the primary point of contact between the state office and local programs in all 15 counties and the record keeper of interactions with those programs and outside agencies. This position requires developing professional relationships and in depth institutional and current knowledge of policies and procedures to ensure consistency in collaborative efforts with the counties.

Other duties include staffing the Dependent Children’s Services reception desk, make travel arrangements, producing monthly activity and statistical reports from the CASAaz database. This position may also be required to attend and assist with Saturday CASA training sessions or other division training events.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:
This position requires a high school diploma or GED and four years progressively responsible clerical experience. This position requires excellent interpersonal and written/verbal communications skills, the ability to communicate effectively and tactfully with highly emotional callers, as well as the ability to manage multiple projects at one time. Additionally, this position requires a high degree of accuracy, knowledge of operation and capabilities of personal computers and proficient use of Microsoft Office products such as Outlook, Word, Excel, and PowerPoint, and skills in planning, implementing coordinating, and applying administrative procedures and support services.

Travel level: up to 5%

SELECTION PROCESS:

Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-Exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Court offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer